PP/ML Minutes - 2010

Joint Preacher's Point and Miller's Lake Annual Meeting -- August 14, 2010

Date

August 14, 2010

Location

Boyd's cottage, Preacher's Point 

Weather

Perfect 

Chair

Boyd R..

Present

• Dave and Marguerite L.
• Lon D.
• Bill H.
• Boyd and Sue R.
• Brad R.
• Paul C. and Grazyna S.
• Grace B.
• Gwen W.
• Peter and Virginia W.
• Kathy and Bob Y.
• Mike F.
• Rod T.
• James O.
• Marcia W.
• Sam N.
• Anita and Joe C.
• Grayzna and Paul C. 
  

Appointment of Recording Secretary

• Brad R.

Approval of Previous Year's Meeting

• Boyd R. read minutes from 2008 Annual Meeting and commented on brief 2009 meeting

Business arising therefrom

• Boyd noted that the meeting is just Road Committee, Not Miller Lake Assoc. Meeting

• Grace C. inquired about getting her driveway fixed.

• Boyd asked that the issue be raised under new business and continued reviewing the 2008 minutes.

• The group discussed the timing of the road work bee. The group agreed that the annual date would be the 1st Saturday following Labour Day each year.  2010 date is September 11th

• Concerns were raised about brushing the sides of the road – will be addressed at the Road Bee.

• Boyd discussed the various repairs necessary – most relating to the Miller Lake Section. Approximately $5000 worth of work is required. 

• Boyd discussed the quality of crushed limestone vs. pit run
  

Treasurer's report

• Dave Long reported that since taking over the Miller’s Lake Treasurer’s role has been difficult.

• $9108.00 is the current balance. 

• $9625 would be the balance if everyone paid. We owe the East Bay Assoc. $1266.73.

• $8358.15 is what we have to work with now.

• Preacher Lane- Balance $6566.00

• Dave noted that payment by cheque is preferred

• Dave noted that payment has been slow and difficult to administer

• Dave requested that everyone pay on time and let him know if you move

• Dave requested to have the miller lake fees be administered in the same fashion as the Preacher’s Point Association (invoiced in early spring; payable by June 1; discount for on-time payment).

• Motion by Lon D. to have fees raised by $50.00 discounted by $50.00 if paid by June 1st

• Seconded by James O.

• Miller Lake will get an invoice in the fall of 2010 and again in the Spring of 2011.

• Lon suggested that Dave contact Troy Austen to confirm addresses of new owners

• Lon reviewed why certain lots/properties on Miller’s Lake have different fees

• Dave reviewed the various fees that Miller Lake Residents pay

• Lon suggested that the different fees could be adjusted to be more consistent now

• Motion by Dave to spend $100.00 on Quickbooks for Accounting

• Seconded by James O.

• Motion by Boyd to proceed with current estimate from Blair Sand and Gravel to repair the Miller section of road including using some of the contingency fund as necessary to complete the necessary repairs.

• Seconded by James O.

• Dave suggested that fees for Millers be harmonized and presented to the Miller Lake Association next year for discussion.

• Dave noted that Bill H. has not paid his dues; Bill noted that he built the road himself originally at a cost of $40,000.00.

• Bill explained the history of the road.

• Lon clarified that Grace B. contributed to the original road as well.

• Before he pays his dues, Bill is looking for written certification that his family trust land only counts as one lot .

• Bill H agreed that if more cottages are built on the 4 lots of the family trust lands they would pay a full share.

• Bill agreed to pay a small portion of the Preacher land road to cover the cost of the hill after the Artisan turn off.

• Bill inquired what makes up the fees.

• Motion by Bob Y. to give authorization to Bill, Dave, Lon, Boyd, Brad to help solve Bill Hare issue.

• Seconded by Brad R.
  

Election of Officers: 

• Existing officers to continue on for 2011

New Business

• Boyd raised the issue of renters - fast use of the road/ noise/ speed on the road/garbage.

• Grace and Paul C./Grace S. requested that their spur road be maintained as part of Preacher’s Point road.

• Boyd/the group clarified that spur roads are the responsibility of the cottagers using the spur road.

• Virginia noted that the Woodhouse property is now a family trust: Virginia and Peter ? and Josh H. to be added.

• Brad/Dave noted and thanked Boyd for all of his hard work on the road
  

End of Formal part of Meeting

• Motion to adjourn 11:50 am by Boyd.

• Seconded by Peter.

• Most members stuck around for burgers, hot dogs and drinks (and a house tour!) provided by Boyd and Sue R.

End of Minutes