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August 11th, 2007
Location: Jim and Gwen's
Chaired by: Lon D.
Secretary (temporary): Boyd R.
Refreshments by Mike and Patty
Present:
- Lon D.
- Bill and Kathy Y.
- Mike and Patty
- Troy A.
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Jim and Gwen
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Grace B.
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James O.
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Bill H.
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Brad and Shannon R.
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Sam N. and Eric H. (and son?)
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Grace S.
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Rod T. (and daughter)
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Antonia P.
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(plus a few late arrivals…whose names I have forgotten)
Minutes of last year's meeting reviewed;
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closing of gate recorded
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discussed and approved raising of East Bay Cottage Association
rates (by $16.67 per year)
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minutes approved by Gwen, seconded by Mike
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road sign issues discussed and approved
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brush on side of road cleared by Rod T.
This Year's Meeting:
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Introduction of those present. A list was sent around (to most) to
include names, address’s and email address’s)
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Lon read P+L Statements and Balance Statement “as of August,
2007”
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Blair road invoice and Rod T. invoice explained
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Bill H. suggested getting email address’s to assist in paying
road dues
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Jim advised that a new website (www.preacherspoint.com)
is being set up and that dues can be paid through Pay Pal. David Long was
preparing the website (which is now up and running)
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Jim advised that the Preacher’s Point Group has approximately
$6,500.00 on hand
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Lon advised that “Mariana” is no longer on the lake and
requested a replacement for secretary duties (I will second that…BR)
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Bill proposed that James O. become secretary, Sam seconded
the motion.
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James proposed Rod T. for President, Gwen seconded the
motion.
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Rod proposed Lon (?) as an Officer
of the Association
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Rod also proposed Jim W. as an Officer of the Association
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Someone proposed Bill H. as an Officer of the Association
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Lon discussed road fees and what the money (generally) is used for
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Lon sees no reason for raising the dues yet but does not want to
see them drop
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Rod discussed “annual maintenance” and is getting quotes for
review
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Bill requested to know when road maintenance is being done so that
he can have them do his driveway at the same time
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Rod suggested additional “general care” of road should be
considered
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Grace (S) discussed problems with “spur road” drainage and
damage, and that it could (should?) be shared with the adjoining three
properties
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Jim suggested that “recycled asphalt” be considered for the
“big hill” on the main road. Sam requested that the road surface stay
as “natural” as possible (ie stone surface as opposed to asphalt).
It was pointed out that asphalt can develop holes.
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James proposed that “Tim Mayhew” provide road trimming services
every two years, seconded by ……(?)
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Several different versions of possible types of road repair were
discussed.
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Bill asked that the Boice Bradley road be attended to earlier in
the year (spring) to allow better access for non 4X4 vehicles
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Lon suggested that Barry Boice use limestone screening in certain
locations, Bob proposed, Sam seconded
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Eric suggested that the culvert on Artisan Road may be damaged or
in need of repair. He proposed that Barry Boice assess the work first
before repairing, Sam seconded.
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Jim suggested that general concerns (regarding the road) can be
posted on the website
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Jim requested that we advise Chris Chapman to remove the trailer
left on the side of the road that once belonged to his property.
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Boyd suggested leaving a note for Chris to remove it, or have the
road association move it and send him a bill. (This was done following the
meeting, with a suggested deadline of the “end of the month” (since
passed). If anyone has a contact number, we can give him “one last
chance”. A suggestion was made (after the meeting) that the “Towing
Company” from West Guilford will take it away for scrap for a fee. Boyd
to check on this the week of September 3rd)
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Before spending additional money for limestone screening, it was
suggested that certain areas of the road may be better served by
additional work before the work is done. Boyd was to ask Larry Hewitt for
advice (and quotes), Jim was getting the same from Barry Boice.
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Antonia (through Jim?) requested us to review the quarry pit
general condition and run off, and how it affects the road. Jim will
investigate with Barry Boice, with the possibility of creating a ditch
around the area.
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Troy suggesting increasing the road fees to cover “proposed”
road repairs.
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Boyd suggested getting the summary of quotes first. Sam suggested
increasing the fees now.
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Jim advised that the Preacher’s Point group pays $150.00 towards
their own road, and $150.00 towards the Miller Lake Road.
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Lon proposed an increase of $100.00 per year for the Miller Road
group.
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Sam proposed increasing (combined) road fees from $166.67 to
$200.00, Boyd seconded, all agreed.
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End of meeting, James adjourned, lunch was served.
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